Office Administrative Assistant (f/m/d)
Workplace: Secretariat of Univ.-Prof. Dr. rer. nat. Hind Medyouf in the Clinic for Oncology, Haematology and Stem Cell Transplantation (Medical Clinic IV). Learn more https://www.ukaachen.de/en/kliniken-institute/klinik-fuer-haematologie-onkologie-haemostaseologie-und-stammzelltransplantation-med-klinik-iv/forschung/experimentelle-forschung/ag-prof-medyouf/
Working hours: Part-time 50% (19.25 hours/week) with flexible arrangements
Duration/Term of employment: 2 years due to the §14 TzBfG, with option of prolongation
Start date: As soon as possible
Remuneration/Rates: EG 8 TV-L
The RWTH University Hospital Aachen is seeking a proactive and highly organized Office Administrative Assistant to support a newly recruited Professor in the field of translational cancer research. This role involves managing a wide range of administrative and organizational tasks in an academic, clinical, and research environment. Full professional proficiency in both English and German is required (English is the working language of the lab). The successful candidate will play a key role in ensuring the smooth functioning of research and teaching activities within an internationally oriented and interdisciplinary team.
We offer…
- An international, welcoming work environment
- Meaningful and engaging work to support the advancement of research to fight cancer
- Opportunities for personal and professional development through training programs
- Central location in the heart of Europe at the crossroads of Germany, the Netherlands, and Belgium, in a city with a vibrant student atmosphere, rich history, and culture
- 30 days of vacation per year for full-time employment
- A bonus of 3,000 euros for employees who help recruit employees in different sectors
- An attractive company pension scheme from VBL
- Education opportunities, including updating and upgrading
- Access to public transport
- In-house kindergarten (places subject to availability)
- Staff residences (places subject to availability and by arrangement)
- An onboarding app for new employees
- Extended opening hours in the staff restaurant
Key Responsibilities
- Provide comprehensive administrative and organizational support in both English and German
- Manage calendars, appointments, and travel arrangements
- Independent preparation, formatting, and editing of documents, presentations, and correspondence, including reports and scientific communication
- Independent planning and coordination of courses, meetings, seminars, events, and research projects
- Act as a liaison between the research laboratory and university administration
- Management of third-party funds (DFG, EU, etc.)
- Preparation and support for committee work and project proposals"
- Maintenance and updating of databases and website content related to teaching and research
- Interface function between scientific staff, administrative units and external partners
- Support onboarding of new members and general office management (in coordination with the Lab Manager)
Required Qualifications
- Vocational training (e.g. Kauffrau/Kaufmann für Büromanagement) or equivalent qualification. A university degree would be advantageous
- Full professional proficiency in English and German is required
- Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint)
- Experience in administrative tasks as well as appointment and travel organization is a plus
- Previous experience in a similar support role in an academic research or clinical environment
- Proficient use of academic tools (e.g. EndNote, BioRender, Prism, or similar)
- Intercultural competence and teamwork skills to contribute to an inclusive work environment
- Independent and structured way of working and discretion in handling sensitive information
Application:
The application deadline for this position GB-P-52483 is September 17th 2025.
Contact:
If you have any questions, please contact Univ.-Prof. Dr. rer. nat. Hind Medyouf.
E-Mail: hmedyouf@ukaachen.de
Telephone number: +49 241 80 89987
We look forward to receive your application.
This job advertisement is aimed at all genders.
The RWTH Aachen University Hospital promotes equal opportunity and diversity. Applications from women are expressly sought and, in accordance with relevant laws, will be treated preferentially.
We welcome applications from people with disabilities and they will be given priority if they are equally suitable.
Employment at a fraction less than the weekly full-time working hours stated above is generally possible.
It is preferable to use our digital application portal at www.karriere.ukaachen.de to apply. The portal allows you to upload your documents to an electronic application folder, which is protected from unauthorized access. Applications received by email are transferred to our application portal and then deleted in accordance with data protection regulations. (Transmission by email is usually inadequately protected.) If you do not agree to the transfer of your data to our portal, we unfortunately cannot consider your application. The data in the portal will be deleted after the retention period has expired.